# Mail/Statements Management

## Virtual Mailbox Management

Typical snail mail and how to handle these:

1. Checks ⇒ Finance Team to deposit in checking account. Delete and shred from Virtual Mailbox once deposit is complete.
2. Taxes and compliance notices ⇒ review and save a copy on the shared drive under “Taxes and Notices”. Create a task for the Finance Team for any notices require action. Delete and shred from Virtual Mailbox.
3. Workers compensation insurance notifications ⇒ save a copy on the shared drive under “Business Insurance”. Any premium adjustments are automatically handled through OCV’s payroll system. Delete and shred from Virtual Mailbox.
4. Vendor notices / policies (i.e. health insurance, business insurance, etc.) ⇒ review and save a copy on the shared drive. Delete and shred from Virtual Mailbox.
5. Junk mail ⇒ delete and shred from Virtual Mailbox.


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