Payroll

U.S. Employees and Contractors

Employees

• Full-time, U.S. employee payroll is managed via the U.S. payroll system.
• The Accounting Team will onboard a new employee in the U.S. payroll system.
• If the new employee resides in a new state, the People Operations Team, along with the Accounting Team, will complete required new state registrations and set up payroll tax accounts through our registered agent services. We will also purchase worker's compensation insurance through our U.S. payroll system. New account details should be saved in OCV’s password manager.

• The Accounting Team runs payroll on a semi-monthly payroll schedule. Employees are scheduled to be paid on the 15th and last day of the month. Payroll is generally processed ~3 business days prior to pay day.

• Employees are expected to complete their onboarding process through the U.S. payroll system and set up direct deposits for their payroll.

• Employees can also view their pay stubs on the U.S. payroll system.

Contractors

• Full-time and part-time U.S. independent contractors are expected to track their hours worked in the U.S. payroll system.

• Hours will be reviewed by manager(s) and the Accounting Team 2 business days prior to the 15th and last day of the month for semi-monthly payroll processing.

• If a contractor is operating under an entity, payments will be processed via an e-payment system for vendors. Contractors must send their invoices to OCV’s billing group email for payment processing. Also see
  💵
  Vendor Payments & Invoicing.

Non-U.S. Based Employees and Contractors

• Payments related to the contracted services are processed by the international payroll system monthly.

• For contracted non-U.S. team members, a completed W-8BEN Form is collected during the international payroll system onboarding process.

• Expense reimbursement reports from the non-U.S. team members are required to submit in the international payroll system.