New Hire Equipment Purchasing

As part of new hire onboarding, hiring managers are responsible to buy laptops for new employees. Here are the steps and recommendations for the standard practice.

Best practice provides that contractors should use their own equipment for work. OCV companies are not obligated to provision equipment to contractors. However, the company may, at the discretion of the CTO / CEO, lease a contractor the necessary equipment required to effectively perform their work for $1 USD. This includes laptops and other essential hardware. In these situations, it may be necessary to advance funds to the contractors to purchase the equipment in their country. The company retains ownership of the equipment when the contractor is no longer working with the company.

Founders only: Sample Template Agreement for leasing equipment to contractors

OCV recommends Apple Macbooks as the standard laptop for most employees as a standard for our portfolio companies.

There are some cases that Macbooks might not be the right fit for the company or new hire. In these cases, please purchase the company preferred laptop from the brand that best fits the needs of the company.

Where there are limitations in local ability to purchase laptops, the new hire should purchase the laptop themselves and be reimbursed through the company’s payroll.

Limitations include:

Laptop purchases are to be tracked by the hiring manager who can modify the fixed asset tracker template and save to the company’s drive for ongoing company equipment tracking.