OCV Public Handbook/⛸️Bi-weekly meeting guide

Bi-weekly meeting guide

The General Partner of Open Core Ventures meets with each OCV company on a bi-weekly cadence. This 25-minute meeting may include 2-3 companies at a time to encourage peer learning. We try to group pairings based on the company’s stage of development and/or industry focus. Companies joining the same group call will sign a mutual NDA. We suggest no more than 2 attendees per company (typically, CEO & CTO).
Founders are responsible for preparing an agenda for their bi-weekly meetings in advance (see
Meeting Format & Etiquette
). OCV will set up automated reminders that go out 72 hours prior to the scheduled meeting time.
During a new company’s first 90 days, OCV Team will be available for live agenda prep calls. This is primarily to help connect the dots, share best practices seen in other meetings, and answer typical questions that can be addressed in the Handbook already. To make effective use of this time, we look to the founders to prepare the full agenda before the call. After the initial 90-day onboarding period, OCV team is available to review prepared agendas async, upon request (via email or through the internal messaging system). We would appreciate 1-2 business days turnaround time.
We ask our founders to follow the agenda structure below:

Standard agenda structure for bi-weekly calls

  1. What is the executive worried about for the business?
    1. Max of 3 new strategic questions / discussion topics.
    2. Examples:
      1. A technical issue is delaying our product launch date
      2. Sales cycle is taking longer than expected
  1. Achievement on goal(s) from last call.
    1. Review milestones around content marketing, hiring, growth metics, etc. See details at
      Quarterly Milestones & North Stars
    2. Notes should be brief and include specific goal (#) for the last 2 weeks, achievement (#), and percentage of goal attained.
  1. Goal(s) for next two weeks.
    1. Max of 3 goals, each with a specific metric attached.
    2. For Pre-Seed Round (i.e. external funding) companies - include workshopped content queue (blog titles) for review.
  1. Questions from the executive for the investor(s).
  1. Questions from the investor(s) for the executive.
See Template Agenda for a sample and additional detail on what the agenda should look like.
Also see “Meeting & Communication” page for additional guidelines.