Registered Agents

Compliance and Registered Agents

Registered Agents play a crucial role in helping companies maintain compliance. They act as a liaison between the company and the state for legal purposes, receiving important legal and tax documents on behalf of the company. This ensures that the company is always aware of its obligations and helps to prevent any lapses in compliance.

Annual Reports

Annual reports are required by many states and serve as a way for companies to update or confirm their information on the state's records. Companies typically include details such as their name, registered office address, registered agent details, and information about directors and officers. Submitting these reports is crucial for maintaining compliance as failure to do so can result in penalties or even dissolution of the company.For companies registered in DE, the due date for filing annual reports is March 1.For companies registered in CA, the due date for filing annual reports is the last day of the anniversary month of incorporation.The company’s Finance Team will monitor compliance deadlines and file annual reports for the company directly.

Annual Report Filing & Registered Agent (RA) Processes (as of Jan 2026)

The Accounting team works with OCV and founders to manage the ongoing compliance obligations related to RA processes. Accounting team also oversees annual report filings and registered agent (RA) renewals across all entities (OCV LLC, fund entities, and OCV companies).

1. New Entities:

   1. Responsibility: The OCV team will assist with registering new entities/making entity amendments. Recurring compliance requirements/renewals is handed off to the Accounting team.

   2. Founders should be looped in on all communications with RA service provider (along with accounting team) as the second line of control.

2. Entity Amendments

   1. Should the company officer team change or require additional state registrations, OCV team will notify the RA service provider of potential updates.

   2. Dissolution:

      1. OCV team will notify RA service provider to remove RA service and close account after the Legal team files Certificate of Dissolution (or Surrender) is with all applicable states (usually CA and DE).

3. Annual Report Filings

   1. Responsibility: The Accounting team manages annual report filings for states both for OCV and for OCV companies (and continue to do so after a CEO joins).

   2. The accounting team will process annual filings outside of the RA service provider.

      1. RA service provider sends notification emails to founders - decline the service and let the accounting team know.

         1. Accounting team does not work with RA service provider to file given all required materials are produced by accounting team anyway.

      2. Annual Board Minutes are NOT required per Legal Team.

4. Registered Agent (RA) Renewals

   1. Responsibility: The Accounting team manages RA renewals annually.

      1. RA service provider sends renewal reminders to companies annually, flag those to the accounting team.

      2. Accounting Team processes renewal payments and ensures records are up to date.

   2. Documentation

      1. After filing documents are saved in the relevant entity accounting drive under taxes.